Privacy Policy | quinnmelville

Our Privacy Policy

With the introduction of the General Data Protection Regulation on 25th May 2018, we’re updating our Privacy Policy to provide you with more information about your rights over the data you share with us and how we use this data to provide the best service we can.

As always we are committed to protecting and respecting your privacy.

We will keep your data secure and manage it in accordance with our legal responsibilities, under the applicable data protection laws.

In this section we explain how we ensure that your privacy is respected and protected.

What Data We Collect

Personal details such as your name, DOB, address, telephone number, email address, NI.
Employment details
Financial details such as your income / information about your bank accounts
Criminal convictions

Special Categories Of Personal Data

Special categories of personal data include information about an individual's health and other categories of personal information which are closely protected.

You may feel it necessary to voluntarily provide us with such information as it is relevant to the legal service that we are providing you with. In this case we will process sensitive information and use this information to deliver the correct services to you.

Why We Collect It

To keep you updated as the case against you progresses, via letter, email or telephone.
To provide you with the correct legal advice/services based on your own personal circumstances.
To apply for legal aid on your behalf and/or provide you with a cost estimate in order to represent your interests.
Previous convictions are held in an official capacity is in order to give the proper advice in terms of the sentencing guidelines.

We will process your information in order to meet our contractual obligations to you, where we have a legitimate interest to do so, where we are permitted by law to do so or to comply with the relevant laws and regulations.

How We Share Your Information

Where necessary or required we will share your information with:

Regulatory authorities to comply with our legal obligations.
The Legal Aid Agency in order to obtain Legal Aid on your behalf
Experts and Barristers required to work on your matter.
Insurers for the purpose of providing you with appropriate financial cover for an identified insurable risk, or in connection with any claim made by you against us.
Our Auditors and external assessment bodies to achieve and maintain any Regulatory or Quality Assurance Standards and accreditations which meet our legal obligations and enable us to provide quality legal services to you.

Review

We review our Data Protection Policy annually and make updates from time to time.

Secure Processing

We shall ensure that all personal data collected and processed is kept secure and protected against unauthorised or unlawful processing and against accidental loss, destruction or damage.

Quinn Melville’s data protection officer is Gia Melville.

Your Rights

You have the right to request copies of your personal information. If you think any of the personal information we hold about you is inaccurate, you may also request it is corrected or erased.

Erasure of Personal Data

You may request that we erase the personal data that we hold about you in the following circumstances:

a) It is no longer necessary for us to hold that personal data with respect to the purpose for which it was originally collected or processed;

b) The data subject wishes to withdraw their consent to us holding and processing their personal data;

c) The data subject objects to us holding and processing their personal data (and there is no overriding legitimate interest to allow us to continue doing so)

d) The personal data has been processed unlawfully;

e) The personal data needs to be erased in order for us to comply with a particular legal obligation

Unless we have reasonable grounds to refuse to erase personal data, all requests for erasure shall be complied with, and the data subject informed of the erasure, within one month of receipt of the data subject’s request (this can be extended by up to two months in the case of complex requests, and in such cases the data subject shall be informed of the need for the extension).

In the event that any personal data that is to be erased in response to a data subject request has been disclosed to third parties, those parties shall be informed of the erasure (unless it is impossible or would require disproportionate effort to do so).

Objections To Personal Data Processing

You have the right to object to us processing your personal data based on legitimate interests (including profiling) and direct marketing (including profiling).

Where you object to us processing your personal data based on legitimate interests, we shall cease such processing forthwith, unless it can be demonstrated that our legitimate grounds for such processing overrides your interests, rights and freedoms; or the processing is necessary for the conduct of legal claims.

Where you object to us processing your personal data for direct marketing purposes, we shall cease such processing forthwith.

Where you object to us processing your personal data for scientific and/or historical research and statistics purposes, you must, under the Regulation, ‘demonstrate grounds relating to his or her particular situation’. We are not required to comply if the research is necessary for the performance of a task carried out for reasons of public interest.

Complaints Process

If you have a complaint about how we have handled your personal information you may contact us using the details below and we will investigate your complaint.

You also have the right to complain to the Information Commissioner’s Office -www.ico.org.uk

You can contact us by writing to us at:

Gia Melville, Partner/Data Protection Officer

Quinn Melville Solicitor’s

Graeme House

Derby Square

L2 7ZH

Telephone queries can be made to 0151 236 3340